To promote the vigorous development of international exchanges of our university, we strongly encourage each department and the teachers to invite the teachers and students from foreign famous universities or scientific and research institutions to give academic lectures in our university. We shall provide political and financial support to the recent visits conformed to our regulations. Following are the detailed instructions about receiving recent visitors:
4.3.1. Visiting Categories
4.2.3.1. The university delegations came upon invitation shall enjoy high reputation abroad and be universities that have signed university-level friendship agreement or are to establish university-level exchange relationship with our university.
4.2.3.2. The department delegations came upon invitation shall be affiliated to foreign famous universities and focus on the related majors of the departments in our university. In the meantime, they shall be departments that have signed department-level friendship agreement or are to establish department-level exchange relationship with the departments in our university.
4.2.3.3. The university itself, each department and its teachers are allowed to invite recent visitors. They shall submit the application, together with the invited scholar’s resume, lecture outline and schedule to the International Exchange Department before inviting foreign professors and associate professors of relevant majors to have a brief visit and give lectures in our university.
4.2.3.4. The university itself, each department and its teacher shall be allowed to invite foreign experts to teach classes in our university about 1-6 months, on condition that the invited experts come from the foreign universities or scientific and research institutions that have signed university-level agreement with our university. Each department shall submit the application, together with the invited expert’s resume and the curriculum teaching period to the International Exchange Department.
4.3.2. Procedures
4.3.2.1. The International Exchange Department shall be responsible for receiving the university delegations, with the assistance of relevant departments. When departments invite university delegations, the relevant department shall submit to the International Exchange Department a month before the visit the Visiting Application Report, including the university profile, list of visitors, visiting purpose, visiting schedule (round-trip FLT No. to be covered) and the expected effect. Thereby, the International Exchange Department shall arrange timely conversation between foreign experts and the head of our university.
4.3.2.2. The relevant department shall fill in the Application Form for Foreign Experts’ Visiting of Zhongnan University of Economics and Law as well as the Visiting Report, including the university profile, list of visitors, visiting purpose, visiting schedule (round-trip FLT No. to be covered) and the expected effect before the visit of department delegations. Thereby, the International Exchange Department shall, according to specific conditions, have the department receive the visit. Each department shall inform the International Exchange Department a week in advance when there needs any assistance to invite department delegations.
4.3.2.3. When inviting foreign scholars to have a brief visit and give lectures in our university, the inviting department shall fill in the Application Form for Foreign Experts’ Visiting of Zhongnan University of Economics and Law and submit it to the International Exchange Department together with the invited expert’s resume, lecture outline and the visiting schedule (including the round-trip FLT No.).
4.3.3. Financial Support
4.3.3.1. In principle, our university shall be in charge of the expenditure of the visit of university delegations.
4.3.3.2. To every visiting foreign expert, we shall provide 600 yuan for boarding subsidy every day, 1200 yuan for one-off fete and a gift worth 150 yuan. We shall scope out the days of providing financial support according to the visiting purposes (generally, the time for the visit of university/department delegations shall be less than 4 days; and foreign experts who only give one lecture less than 3 days. Therefore, the delegations or experts shall assume the expenses by themselves for any additional days. Each department shall write off the expenses at the International Exchange Department one month after the delegations’ leaving. When writing off the expenses, applicants of each department shall stick the bill on the expense account, attached with the expenditure details and submit it to the department leader in charge of foreign affairs for signature.
4.3.3.3. In principle, we shall not pay the foreign experts for their lectures in our university, except the world famous master (for example, the Nobel Laureate). For foreign experts supported by the state or the province, the International Exchange Department shall use exclusively for its intended purpose and write off the expenditure according to actual expenses.
4.3.4. Visa Assistance
4.3.4.1. Each department shall finish the invitation letters (with the signatures of the school leader and the head of the International Exchange Department) and send them to the Zheng Ying Office System when there needs any assistance to send the invitation letters. Thereby, the International Exchange Department shall get it straight within 3 days.
4.3.4.2. As for foreign experts who cannot handle Chinese visa until applying for the Declaration Form for Inviting Foreigners to China of Foreign Affairs Office of Hubei Provincial People’s Government and other relevant materials, the inviting department shall inform the International Exchange Department in advance of the relevant information of the foreign experts.
4.3.5. Agreement Keeping
4.3.5.1. The International Exchange Department shall be in charge of keeping the university-level agreements. When the agreements involve the exchange details of relevant department, the department shall keep a copy.
4.3.5.2. Each department shall be in charge of keeping the department-level agreements. However, they shall submit a copy to the International Exchange Department for filing.
4.3.6. Visiting Summary
4.3.6.1. As to the foreign department delegations received by departments of our university, the relevant department shall send the conversation summary and the audiovisual materials to the International Exchange Department 3 days after the delegation’s leaving.
4.3.6.2. As to departments received the brief visits and lecture-giving of foreign experts, the relevant department shall send the relevant information and audiovisual materials to the International Exchange Department 3 days after their leaving.
The International Exchange Department of ZhongnanUniversity of Economics and Law
16th, March, 2011
